David Livingstone Trust

Volunteer Coordinator

Summary

The post holder will work with the paid staff and volunteer team to scope, plan and implement procedures for the effective management of the Trust’s Volunteer Team.

Description

This is an exciting time for DLT; an opportunity for rebirth and re-establishing the ethos of the Centre, enabling discussion around the life and values of David Livingstone. The Centre deserves to be driven by people with commitment and enthusiasm who will bring a new perspective to ensure sustainability and future prosperity.

The post holder will work with the paid staff and volunteer team to scope, plan and implement procedures for the effective management of the Trust’s Volunteer Team. The role will focus on setting up new procedures developing existing and to ensure that the volunteer team is established to operate the David Livingstone Birthplace to expected quality standards. This will include the recruitment of additional volunteers to supplement the existing team, as well as undertaking activities that will engage and enthuse our volunteers, including organising training to ensure they are compliant with all legal requirement.

More detailed descriptions of David Livingstone Trust (DLT), the Centre and the Birthplace Project are provided in the Appendix.

This project role is available on a consultancy basis to a suitably experienced individual and will be based on 14.5 days per month. A fee of up to £20,000 is available and the post is initially for a 12-month period. However, there is some flexibility about the number of days and period that will be worked, and this will be agreed with the successful candidate, depending on the needs of the project.

Location

Initially Burgh Business Centre, Rutherglen then the David Livingstone Birthplace.

Background

At end of March 2017, the David Livingstone Trust (DLT) took over the management of the Centre from the National Trust for Scotland who had managed and operated the site for some 17 years. DLT is therefore in the process of establishing a small management team to lead the Centre into an exciting future which includes ‘The Birthplace Project’, an ambitious plan for a £6.3-million-pound refurbishment of the historic buildings, redesign of the exhibition and conservation of key pieces of its 3,000-piece Collection. The project is being funded by the National Heritage Lottery Fund (NHLF), the Scottish Government and Historic Environment Scotland. The capital building project commenced in July 2018 and is now in the midst of the building project with a full opening of the re-furbished site in Spring 2020.

The Volunteer Coordinator role will help support the planning and implementation of the Volunteer Programme as the key part of the David Livingstone Birthplace operations. The individual whom we are seeking therefore must be a highly-organised individual who has the ability and willingness to be involved with a range of projects. The key aim of the role is to maintain the Trust’s status as being largely volunteer run. The project will also seek to engage with new audiences specifically new volunteers through a range of activities.

Responsibilities

  • To plan, establish and implement a Volunteer Team that successfully operate the David Livingstone Birthplace.
  • To ensure that a suite of management procedures is in place to ensure that the management of the Volunteers is functional and easy to manage on an on-going basis for the David Livingstone Trust operational team.
  • To initiate, trial and deliver a scheduling procedure for volunteers.
  • To produce, review and revise policies and procedures for volunteers ensuring that they are comprehensive and up to date.
  • To establish induction procedures and facilitate the induction of new volunteers into the organisation.
  • Arrange training opportunities for volunteers.
  • To recruit new volunteers for specific roles and projects.
  • To support volunteers to carry out their roles within the organisation, including (but not limited to) informal learning activities, tours, documentation, research.
  • To coordinate activities for the Garden Volunteers and work closely with the team to ensure their needs are met through training and support.
  • To work with the Birthplace Project Team, and specifically the Learning Manager to successfully launch the re-furbished buildings and visitor operation, with the Volunteers at the heart of this.
  • To reach out to audiences who do not usually engage with museums and heritage.
  • To participate in relevant social media content.
  • To support funding applications.
  • To support the Monitoring and Evaluation procedures and report back to the Learning Manager and Centre Manager.
  • To cooperate with the team to ensure that volunteers are valued, and volunteer activities reflect their interests and needs, whilst also helping to ensure the smooth-running of the Birthplace Project activities and museum operations.

    Skills

    • Excellent organisational and forward planning skills.
    • Experience of implementing organisational administrative policies and procedures.
    • Ability to work effectively on an individual basis and as part of a team.
    • Flexible approach to working patterns.
    • Methodical approach and good attention to detail.
    • Good IT skills and a competent user of Microsoft Office, specifically the reporting functions of Excel.
    • Excellent communication skills.
    • Strong interpersonal skills and the ability to deal with a diverse range of people.
    • Flexible, confident approach with the ability to work independently or as part of a team.
    • Experience of working with and managing volunteers.
    • Experience of planning projects or services.
    • Good organisational skills and the ability to manage a variety of tasks.
    • A flexible and non-judgemental approach to people and work.
    • Knowledge of current policies and good practice in managing volunteers.
    • Hands on experience of working with volunteers and of setting up procedures to help work and manage them.

    Next Step

    Applications for the role in the form of a CV and covering letter should be sent to grant.mackenzie@dltrust.uk

    Application Closing Date

    24 April 2019

    Download Full Job Description

    A full job description and details can be download volunteer-coordinator-hlhf-april19.pdf (179 Kbytes) in PDF format.

    Any questions regarding any of these positions should be e-mailed to Grant MacKenzie (grant.mackenzie@dltrust.uk).

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